How to apply for a grant

Complete an application form, available to download from the website.

Contact your destination early making sure it offers the experience you want.  If possible reserve a provisional place.  Request a letter or email confirming that a place has been reserved for you.

Plan and cost your trip carefully. When preparing your budget you may need to make some assumptions but a grant will not be given based entirely on guesses.

Fill in the form carefully and return it on line to ZGTF.  The closing date for 2017 applications is 12 noon on Friday 17 March 2017.

ZGTF may not be able to give you all the money you need.  If possible find additional sources, from other grant makers, or from friends and family or from part-time work.

Please remember:

  •  ZGTF does not give grants for placements in the UK.
  •  The grants are for short term, individual study and are not for attending formal courses or conferences.
  •  The grants are intended for conservation and not for new work.
  •  Grants will not be considered retrospectively.

Interviews and awards

Every application will be acknowledged.  After the closing date, a shortlist of candidates will be called for interview.

Interviews take place in April in London and must be attended in person.  You will be notified of the outcome.

The awards are announced by the beginning of May.  When you hear you have been successful you should immediately take out travel insurance in case for any reason you later have to cancel your visit, as you would then be responsible for repaying to ZGTF all of the grant money you had received.

Grants are paid before your departure, in time to buy flight tickets and other essentials.  Up to 10% of the award is held back until your return to the UK.  After you have given your presentation, submitted your written report and accounted for your expenditure the final 10% will be paid.

The awards are made on the understanding that they are used only for your placements.  If you do not need all the monies received, you will be expected to return the rest to ZGTF.   You will need to fund any additional pocket money.

Presentation and written reports

Within three months of your return, you will be required to:

  • Provide a written report .  (Guidelines will be provided.)
  • Give a power point presentation to the Trustees.
  • Provide a record of expenditure, together with travel tickets and invoices.
  • Provide written confirmation from your destination supervisor that you had completed your placement.

On completion of these tasks you will be eligible to call yourselves ’Zibby Garnett Scholar’.  It is hoped you will do this with pride, at every opportunity, eg when lecturing, on your curriculum vitae and on published material. The Trustees hope that Scholars will want to raise the profile of ZGTF by telling people about it and the opportunities which it offers.